Covance Sales Support Administrator in Singapore

Job Overview

A career at Covance provides our employees the unique chance to create an immediate impact and difference in our patient’s lives. Joining Covance will offer a rewarding career, a chance to work in a high-energy & team oriented work place, and access to competitive benefits. With the support of exceptional people from across the globe and a vast array of career options, you’ll be empowered to own your career journey with mentoring, training and personalized development planning. As a Covance employee, your work will be meaningful, the patient outcomes are real, and the results are lasting.

Our mission is to help our clients bring the miracles of medicine to market sooner -- join us for your next career move.

Position Summary

The Executive Administrative Assistant will lead senior leader calendar, division calendars, the mapping of strategic initiatives and tracking progress of central initiative actions. In this role, you will understand business issues and apply appropriate decision-making skills to set daily priorities. Anticipating and planning calendars, and activities, to allow senior managers to achieve corporate/divisional objectives.

This position is 70% administrative support, 15% administrative leadership, and 15% project management.

Essential Position Duties

  • Adminstrative support for Sales Head – Calendar management/scheduling/travel etc

  • Coordination of Business Development Team activities including leadership team, team meetings, Bid Defense & client meetings.

  • Preparation for bid defenses in conjunction with the BD team.

  • Coordinates, assesses and summarizes bid defense feedback & survey data, compiling metrics and incorporation of best practices for future meetings.

  • Maintenance of study systems, files, forms and guidelines, including

  • Client Meeting tracking sheets,

  • BD calendar.

  • Support planning for conferences which may including team registration and engagement with local vendors

  • Support management of Salesforce for the BD team when needed.

  • Arranging travel, meeting space and accommodation for the BD for client meetings and conferences.

Covance is committed to diversity in the workplace and is an equal opportunity employer (Minority/Female/Individual with Disability/Veteran/Sexual Orientation/Gender Identity). Your confidentiality and privacy are important to us.

Education/Qualifications

  • High school diploma or equivalent, university degree preferred, professional certification or equivalent experience working with executive level, within or outside the company

Experience

  • Minimum of 3-5 years related experience preferred (EA experience essential)

  • Ability to interact in a consistently professional manner with all levels of individuals both internally and externally.

  • Proficiency in Microsoft Office Suite of Products (Word, Excel, PowerPoint, Outlook) and Internet. As well as the ability to use various applications, including running reports, spreadsheets, email and the internet

  • Analyze problems, determine approach, and present potential solutions.

  • Solid prioritization, organization, and time management abilities. Strong attention to detail

  • Ability to independently and efficiently manage one’s time and meet deadlines

  • Navigate effectively in a team based corporate environment; coordinate activities among departments and outside parties.

  • Utilize critical thinking skills to independently analyze problems, determine approach, identify potential solutions, and utilize experience and judgment for issue resolution, within guidelines.

  • Excellent oral/written communication with team members, external clients and management (phone, fax, letter, e-mail)

  • Understand internal and external customers’ requirements and expectations, and provide consistently outstanding customer service.

Job Number 2018-20762

Job Category Administration/Clerical

Position Type Full-Time

Covance is committed to diversity in the workplace and is an equal opportunity employer (Minority/Female/Individual with Disability/Veteran/Sexual Orientation/Gender Identity). Your confidentiality and privacy are important to us.